Scanning Services
Document imaging, storage, and management
Scanning paper documents to capture information electronically provides the user with readily available information, and the ability to locate important information in seconds.
Aside from a more efficient and timely way in which to access stored documents and information, document imaging and storage also enables companies to set security access for the more important information. Various levels of access can be created for digital documents, ensuring confidential documents are not accessed by those who should not have access, or fall into the wrong hands.
Compu-Stor customers have access to our easy-to-use, instant and real time online records management system, CIMS.
Compu-Stor uses the latest recognition technologies to capture data and index images, including:
- Optical Mark Recognition (OMR) – registration of mark sense objects, for example: radio buttons, tick boxes, etc.
- Optical Character Recognition (OCR)
- Barcode Recognition – recognition of many types of barcodes
- Key from Image (KFI) – data verification and data validation
We can scan hard copy documents in a variety of sizes (up to A0) across all industry standards, and our scanners have the capacity to digitise documents from 100dpi - 600dpi, in your choice of black and white, greyscale, or high quality colour.
Converting paper-based information to electronically stored and managed images has a wide range of benefits for all businesses:
- Increasing productivity by reducing time spent looking for files or documents
- Minimising the costs associated with hard copy storage, distribution, printing and delivery
- Preserve the life of fragile paper records by stopping constant handling
- Gain instant access to highly searchable data with online archives of your documents
- Comply with security regulations and best practices
- Digital backups as a means of disaster recovery planning
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What our customer say
Rachael Davern, City of Subiaco
‘To allow our planning and building teams to move away from a slow, encumbering paper plan process, Compu-Stor digitised all of our property plans ranging in size from A4 to A0. Throughout the process, Compu-Stor delivered quick and efficient customer service, and have been very willing and flexible when we needed to change scope. The drivers are always friendly when collecting and returning documents and we are so impressed by the speed of turnaround when we need copies of plans urgently for council meetings.’
Phing Lee, CTO Equity Trustees
“Compu-Stor’s experience, their focus on our needs and their constant drive to add value, made them a natural choice for the digital mailroom solution.”
Christine Roberts HR & Office Manager
“We engaged Compu-Stor to simplify our records management requirements from a traditional storage unit system to an online system. The Compu-Stor team took the time to understand our business needs and offered a solution that allowed us to manage our archived files from our desktops. The transition from our facility to Compu-Stor was seamless with no business disruption. The customer service and knowledge of the Compu-Stor staff is the strength of their business, and this knowledge has assisted our business in reducing our storage costs by nearly 30%.”
Phoebe Sherwin Tenders and Contracts Officer
“We were looking for a solution for our offsite storage holdings that would streamline and adapt to our ever changing requirements. We engaged Compu-Stor to assist with storage of our medical and departmental records, backup tapes and IT equipment. Compu-Stor handled and oversaw the entire transition process and provided a seamless changeover. Since the contract began, Comp-Stor have instigated a number of initiatives, including consolidation and improved work flows, along with an ability to handle the most urgent deliveries.”
Records and Information Coordinator
“Just wanted to say how impressed we were with the solution to search/download work orders that Amanda demonstrated this morning. It is great that you listen and respond to your customers so that new technologies can be implemented with both client and provider needs addressed. This will make the transition to digital receipts much easier for VLA allowing us to keep track of who has ordered what before the deliveries arrive. Very impressive.”
Operational Services Manager
“From our initial contact with Jeremy and the DTS team in Melbourne, it was clear that they knew exactly what could (and should) be done with the significant amount of records that we needed to move to a digital space. The job was scoped, estimated and completed quickly, with documents uploaded straight into our digital record keeping system. I would certainly recommend Compu-Stor and DTS as an efficient and reliable company for any type of storage and digitisation needs.”