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3 Reasons To Use A Local Information Management Company

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Secure information management is a growing challenge for businesses in the digital age. The recent concerns raised about telecommunications giant Telstra  holding our healthcare records  highlights negative public sentiment surrounding offshore data holding. It has reminded people again of the real, significant privacy and security issues associated with offshore data storage, including accidental exposure of ultra-personal data. This has prompted us to highlight three main reasons to use a local information management company, and how that can help ensure the integrity of sensitive ...
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Introducing Digital Transformation Solutions, a new division of Compu-Stor

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Big data is one of the most hyped terms on the market today. It’s one of the most popular search terms by CIOs and other IT professionals. However, innovation, cultural change, analytical mindset and new skills are required to be proficient at leveraging it. Digital transformation is all about the transitioning of static document processes to a digital format, for use within internal systems to streamline and improve business processes. By digitising paper based workflows, businesses and companies can improve processes and efficiencies. Digital Transformation Solutions is a new division of Com...
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Compu-Stor Support Vinnies CEO Sleepout 2016

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1 in 200 people are homeless on any given night. Every year,  Vinnies Australia  host the  Vinnies CEO Sleepout . One of the company directors, Jeremy, has been supporting the CEO Sleepout for seven years and has raised $34,971 for the organisation to date. Jeremy will be participating again this year on the 23rd of June with the aim to take that total to over $40,000. Help us make a difference by making a donation today to  Jeremy’s CEO Sleepout  or  YGAP . All donations will go towards providing crucial assistance to people experiencing homelessness. Compu-Stor ...
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How can you be sure your business is operating with full compliance?

Business Record Keeping Compliance website
Regardless of what type of business you are in, there will always be a level of obligation in relation to records management and compliance. These often mandatory requirements are in place essentially to ensure the privacy and security of everyone’s data and information as well as the lawful operation of every enterprise. So how can we be sure that we are keeping up with the standards expected of our records and information management systems? And sometimes the question should be more related to the systems themselves that help facilitate these compliance requirements. The efficient and compre...
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Why records management should be the No. 1 Medical Practice Priority

Maintaining Compliance in healthcare industry
Last month, medical files were allegedly stolen from a Melbourne GP clinic and dumped in a park, exposing people’s most intimate personal medical history. The medical practice acknowledged that the breach happened while the staff were preparing to move the practice to a new location and the files were waiting to be picked up for destruction, but for those patients with their medical details exposed, is this enough of an excuse? Victoria’s Acting Health Services Commissioner Dorota Siarkiewicz said of the breach, “health services are obliged to comply with the Health Records Act 2001 which deta...
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Help for businesses navigating legislation regulating document retention and destruction

Document security compliance website
Currently, there are around 80 Acts at both the State and Federal level which regulate document retention and destruction. The various regimes are not codified, some are industry specific and some are catch-all legislation. Privacy has become a top business priority for organisations all over the globe as new and expanding compliance regulations push for improved consumer data protection. At the same time, legislation is becoming stricter and safe record storage and destruction requirements are becoming increasingly stringent. The responsibility is on Australian businesses to remain on top of ...
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Document Storage Retrieval

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There is no doubt about the importance of properly storing vital business information and documents, but one of the keys to storage is the easy retrieval of information in a time critical manner. In fact,  research and surveys have shown  that thirty percent of the workday is spent searching for files. That’s one and a half days a week or 78 workdays every year spent looking for paper around the office! If boxes have been stored with no system in mind, and little to no cataloguing or indexing, locating the right document can be a frustrating and time-consuming exercise, and waste val...
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Document storage rules your business can’t afford to ignore

Document storage rules your business cant afford to ignore
There are some rules regarding document storage that are wise to adhere to; and in business these rules can result in the make or break of your venture. So when it comes to  document storage , what are some of the rules your business can’t afford to ignore? 1) Commit to your process entirely.  Document storage is only effective if it is comprehensive. Half-hearted adherence to information management processes at a procedural level can spell doom for even the best-laid intentions. By fully committing to the ethos and process that is required by your chosen document storage strate...
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Technology that will change document storage

Technology that will change document storage
In Back to the Future Part II, hero Marty McFly travels from his present-day 1985 to 30 years in the future – October 21, 2015 – to prevent his children from making decisions that would jeopardise his family. While in the future, 3D movies and fingerprint technology were correctly predicted in the film, things like the self-tying trainers and hover boards are not quite there yet. It can be impossible to look into the future and see what new technologies will impact our lives in such dramatic ways. Think of the rise of the smart phone, apps that can track virtually every step of your life, a ba...
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Tips towards a paperless office

Tips towards a paperless office
If you’ve ever spent too long hunting through stacks of paper for an invoice or searching through paper files, you may have wished for a paperless office. You wouldn’t be alone. In fact, research and surveys have shown that thirty percent of the workday is spent searching for files.[1] That’s one and a half days a week or 78 workdays every year spent looking for paper around the office! As soon as computers began making an impact on business communications and work practices, the idea of paperless office become the buzzword. But despite all the time that’s passed since the introduction of the ...
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Records management – A powerful business tool

Records management A powerful business tool
In business, we need every tool we can possibly use in order to gain that professional edge. Professional, accountable and reliable records management is one such tool that can enhance your overall productivity, efficiency and security. Modern businesses have access to a wide range of outsourced services, and  records management  is one such tool. Compu-Stor provides comprehensive record management solutions that are tailored specifically to the needs and requirements of your business. Compu-Stor can be a powerful business tool to every business that struggles under the weight of&nbs...
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Document storage rules your business can’t afford to ignore

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There are some rules regarding document storage that are wise to adhere to; and in business these rules can result in the make or break of your venture.

So when it comes to document storage, what are some of the rules your business can’t afford to ignore?

  1. Commit to your process entirely
    Document storage is only effective if it is comprehensive. Half-hearted adherence to information management processes at a procedural level can spell doom for even the best-laid intentions. By fully committing to the ethos and process that is required by your chosen document storage strategy, you can ensure its success.
  2. Train every member of staff
    On the back of your commitment to document storage, you need to make sure that every person across your business model is also dedicated to maintaining it. Any small chink in the chain of the process can create an inconsistent result for the storage of your information. Training all of your staff comprehensively can alleviate any issues you have with holes in the systematic procedure.
  3. Manage performance
    Ongoing management of the performance of your document storage processes is essential as most businesses evolve and change over time. In order to maximise its efficiency and effectiveness, document and information storage should not simply be thought of as a ‘set and forget’ system.
    You can also utilise document storage as a business-wide performance management tool. Tying your staff’s KPIs and performance management to their adherence of central document storage procedures can act as an effective measure of their overall performance as well as ensuring that they are committed to your systems.
  4. Make sure your systems are giving you the results you need
    Document storage serves a very distinct set of purposes for each business. It is important to constantly monitor whether your processes are meeting your business needs for storage, retrieval and access.
  5. Test your systems
    Part of monitoring your systems should include random tests to make sure they are always working effectively. This could include retrieving relevant information at different intervals and then cross-referencing this against originals to make sure that the information is accurate, available and has maintained its integrity.
  6. Make sure you are ticking all the boxes
    Depending on the industry your business is involved in, you will undoubtedly have certain levels of compliance that need to be maintained. Storage of information is mandatory for all businesses so it is always advisable that you thoroughly investigate your obligations and make sure your storage solutions are conforming to them adequately.

Document storage can sometimes be a lot to manage, but it should not be overlooked as an integral part of your business function. That’s where Compu-Stor can help. We are constantly devising appropriate and efficient document strategies to help businesses meet their information management and compliance needs. We can comprehensively manage your document storage and will work closely with you ensure that it is always functioning, as you need it to be.

So to partner with an information management specialist, contact Compu-Stor today.

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Best Practice Records Keeping Corporate Governance for Company Directors

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Regardless of its legal structure, for all Australian businesses, the leadership or management team is responsible for ensuring that the organisation’s financial transactions and accounts comply with the law. Even if a treasurer in place or an external auditor is on board, the law is clear that members of the management committee of an incorporated association and the directors of corporations are directly responsible for making sure that the finances are accurate and up-to-date and accessible. Corporate governance is defined as the framework of rules and procedures by which the decisions in a...
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International Data Privacy Day – A time to highlight importance of privacy to Australian businesses

International Data Privacy Day A time to highlight importance of privacy to Australian businesses
Tomorrow is International Data Privacy Day, a day designed to raise awareness and promote privacy and data protection best practices. The Australian and New Zealand National Association for Information Destruction (NAIDANZ) has used this opportunity to ask companies to reflect on whether they are sure their sensitive discarded information is being disposed of securely. NAIDANZ Chairman Paul Hurst. “People and organisations need to be as security conscious in the destruction of documents and records as they are in protecting them on their premises,” he said. “Recent updates to the Australian Pr...
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Coming clean: Massive data breaches prompt new Bill for mandatory reporting

Data breaches
The prominent rise of hackers accessing large corporate data sources has created a completely different landscape for the data security industry. In response to this, the Federal Government has released an exposure draft of new mandatory data breach notification laws that will form part of the  Privacy Amendment (Notification of Serious Data Breaches) Bill 2015 . Earmarked to be implemented in the first half of 2016,  these new laws will mandat e that any business, corporation or government organisation must report the loss or theft of data that originates with them. This will m...
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Storage Wars: Offshore metadata retention may pose security risks

Storage Wars Offshore metadata retention may pose security risks
Under the new metadata retention scheme that is now in operation, people in Australia will have their metadata collected and retained for two years. The new mandatory metadata retention laws are being touted as an integral way to monitor and prevent organised crime and terrorist activity. Metadata capturing and retention has both its avid supporters and protestors. Whether you are of the opinion that this is an overly costly invasion of everyone’s privacy or simply a means to track those who should be tracked, the facilitation and storage of this scheme’s information bi-products is entirely qu...
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Why you need a plan to deal with a data crisis

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Any interruption to your business could cost you dearly; in terms of lost revenue, reputation, and respect within the industry for failing to plan for such an event. It could even threaten the survival of your business in terms of decreased business productivity and invoicing. There are many possible events that can constitute a crisis and have a severe impact on your business operations. From natural occurrences such as flood, fire, rain or storm damage to man-made disasters such as theft, vandalism or loss of key staff; and then there are external threats such as acts of terrorism, supplier ...
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Top 5 reasons to outsource your document management

Top 5 reasons to outsource your document management
In the ever-expanding world of modern business, it is easy to become overwhelmed by the sheer volume and commitment it takes to appropriately keep your records and information in order. Outsourcing your document management functions is the logical, but often daunting path to take. Here are the top 5 reasons why outsourcing document management is the smartest choice: Legal requirements  No matter what sector you are involved in, outsourcing your document management to a recognised and comprehensive information management service can significantly assist in adhering to your legally binding ...
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Giving insolvency practioners the tools they need for further transparency and accountability

Insolvency
Industry wide, there is much debate and scrutiny around reforming insolvency laws, and the industry to ensure this sector is  highly transparent and regulated .  Due to the core activities needed to carry out their duties, the insolvency industry may have an unfortunate reputation to the wider community. However, in reality, Australia is far better served by its insolvency regime and practitioners than most give it credit for. Insolvency practitioners, certainly those belonging to their professional body, the  Australian Restructuring Insolvency & Turnaround Association (ARI...
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Why Australian businesses need to develop a culture of privacy and risk management

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Speaking at an International Association of Privacy Professionals Australia and New Zealand (iaapANZ) seminar in Sydney, NSW Privacy Commissioner Doctor Elizabeth Coombs told delegates that some organisations she visits don’t see privacy as a high priority. “More organisations in New South Wales need to establish a culture of privacy and risk management rather than ignoring the issue,” she told the delegates. While Coombs conceded that people might see privacy management as one of the “driest subjects ever”, she pointed out that if organisations don’t know what information they have, there is ...
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