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Product Spotlight: On Demand Scanning

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The average office worker uses a staggering 10,000 sheets of copy paper every year. Each four-drawer file cabinet in an office holds up to 12,000 documents, takes up to 9 square feet of floor space and costs $1,500 per year. Every 12 filing cabinets require an additional employee to maintain these records, according to US based association, the Paperless Project . Today’s competitive business environment demands that people have timely access to their most critical files and records that can be essential to business success. Loss of these documents or delays in retrieving them is not an option...
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Cloud vs. Information Management: Why it isn’t just like comparing apples with apples?

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When it comes to working out what kind of digital records management is best for your business, is it really fair to compare the Cloud to Information Management? What are the differences between the two? The Cloud, amongst other things, provides an internet based storage solution. It enables businesses and users to upload, and download, documents and files to a Cloud account, which can be accessed from anywhere, so long as you have an internet connection. An added advantage of the Cloud is the ability to collaborate. Cloud based apps like Google Docs, enables employees to work on a single docu...
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Physical and Digital Records: Co-mingling works

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The paperless office is a goal for many Australian businesses who want to streamline efficiencies, reduce environmental impact involved in creating paper, and hopefully gain some cost savings along the way. However, while Australian businesses are certainly becoming less reliant on physical documents, the coming of the ‘paperless office age’ has certainly not been achieved by most. A 2016  survey into Australian customer preferences of print and digital  found some results which demonstrate that it’s not just business processes that need to change to achieve a paperless office, but c...
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Who is really looking after your records?

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Heads up, business owners: the smaller guys in records management are being swallowed up by the big fish. So, what does this mean for you, and for the safety and integrity of your important records? As you know, secure document storage is becoming an increasing challenge for businesses. We only need to look at the frequency of information management and accountability problems reported in the news to know that secure record management is more important than ever. The Compu-Stor Difference Compu-Stor is proudly an 100% Australian owned and operated family business specialising in information ma...
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Newly published ISO 15489-1: Record Management Support for Australian Business

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The International Organization for Standardization (ISO) recently released new International Standards for record management. The need for the updated ISO is to address the rise of digital content and our increasing reliance on it and how it changes the way we manage our records. As an industry leader in developing record management solutions for a wide range of corporations across different industry sectors, Compu-Stor actively ensure our systems are designed to ensure records are made and kept properly, resulting in a range of business-enhancing benefits. What is ISO? ISO 15489-1:2016 define...
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3 Reasons To Use A Local Information Management Company

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Secure information management is a growing challenge for businesses in the digital age. The recent concerns raised about telecommunications giant Telstra  holding our healthcare records  highlights negative public sentiment surrounding offshore data holding. It has reminded people again of the real, significant privacy and security issues associated with offshore data storage, including accidental exposure of ultra-personal data. This has prompted us to highlight three main reasons to use a local information management company, and how that can help ensure the integrity of sensitive ...
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Records management – A powerful business tool

Records management A powerful business tool
In business, we need every tool we can possibly use in order to gain that professional edge. Professional, accountable and reliable records management is one such tool that can enhance your overall productivity, efficiency and security. Modern businesses have access to a wide range of outsourced services, and  records management  is one such tool. Compu-Stor provides comprehensive record management solutions that are tailored specifically to the needs and requirements of your business. Compu-Stor can be a powerful business tool to every business that struggles under the weight of&nbs...
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Document storage rules your business can’t afford to ignore

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There are some rules regarding document storage that are wise to adhere to; and in business these rules can result in the make or break of your venture.

So when it comes to document storage, what are some of the rules your business can’t afford to ignore?

  1. Commit to your process entirely
    Document storage is only effective if it is comprehensive. Half-hearted adherence to information management processes at a procedural level can spell doom for even the best-laid intentions. By fully committing to the ethos and process that is required by your chosen document storage strategy, you can ensure its success.
  2. Train every member of staff
    On the back of your commitment to document storage, you need to make sure that every person across your business model is also dedicated to maintaining it. Any small chink in the chain of the process can create an inconsistent result for the storage of your information. Training all of your staff comprehensively can alleviate any issues you have with holes in the systematic procedure.
  3. Manage performance
    Ongoing management of the performance of your document storage processes is essential as most businesses evolve and change over time. In order to maximise its efficiency and effectiveness, document and information storage should not simply be thought of as a ‘set and forget’ system.
    You can also utilise document storage as a business-wide performance management tool. Tying your staff’s KPIs and performance management to their adherence of central document storage procedures can act as an effective measure of their overall performance as well as ensuring that they are committed to your systems.
  4. Make sure your systems are giving you the results you need
    Document storage serves a very distinct set of purposes for each business. It is important to constantly monitor whether your processes are meeting your business needs for storage, retrieval and access.
  5. Test your systems
    Part of monitoring your systems should include random tests to make sure they are always working effectively. This could include retrieving relevant information at different intervals and then cross-referencing this against originals to make sure that the information is accurate, available and has maintained its integrity.
  6. Make sure you are ticking all the boxes
    Depending on the industry your business is involved in, you will undoubtedly have certain levels of compliance that need to be maintained. Storage of information is mandatory for all businesses so it is always advisable that you thoroughly investigate your obligations and make sure your storage solutions are conforming to them adequately.

Document storage can sometimes be a lot to manage, but it should not be overlooked as an integral part of your business function. That’s where Compu-Stor can help. We are constantly devising appropriate and efficient document strategies to help businesses meet their information management and compliance needs. We can comprehensively manage your document storage and will work closely with you ensure that it is always functioning, as you need it to be.

So to partner with an information management specialist, contact Compu-Stor today.

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Compu-Stor named finalist in Business Excellence Awards

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Compu-Stor is proud to announce its inclusion as a finalist for the  Hobson Bay Business Excellence Award.  As  one of the three finalists  in the  Transport and Warehousing  Category, Compu-Stor’s addition to the finalists list is in recognition of outstanding customer service and knowledgeable staff. The 2015 Hobsons Bay Business Excellence Awards celebrates inspirational local businesses that demonstrate  innovation ,  excellence  and  leading work practices . The awards also acknowledges outstanding local businesses with people who go above...
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Could your franchise business survive a data crisis?

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[Excerpt from guest article by Dale Rockell, Compu-Stor State Manager NSW, posted to  Business Franchise Australia ] Business interruption  can take many forms and can happen to any business irrespective of size or business model set up. The effects would largely be the same,  potentially damaging your franchise, business reputation, respect from customers and suppliers, and even threatening the survival of your business. Most modern businesses back up computer systems and customer data to avoid the disaster that would ensue if your server crashed and the data was unre...
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