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The Public Record Office Victoria PROV has just undertaken a major report into their current record keeping practices of government agencies in Victoria. The report was created to highlight the record keeping challenges facing the public sector. The Victorian Government is currently producing more paperwork than they ever have before and the increasing amount of paper records requiring management is proving challenging. The (PROV) report looked into many of the challenges faced, below we have a look at six of the key findings. Risk Management Record managers in the public sector are responsibl...

Moving office is exciting! A new location, a new layout and new business contacts! Moving also presents an opportunity to evaluate the documents you need to store in your new office. There is no better time to do some spring cleaning and decide which documents you should take, which to shred and destroy, which to keep but digitised and which can go into long-term storage. However, this process can seem overwhelming if you approach it without a plan, so we have developed this document-cleaning guide to help you complete this task more effectively. Create a document inventory You probably never ...

In-house record storage isn’t as popular today as it used to be, why? Simply because businesses today understand that the safety of their documents is critical to their business. As businesses across Australia realise the importance of protecting their records against unforeseen external threats, and the fact that in-house storage isn’t convenient, remote storage has become an excellent option. Remote storage facilities managed by professional document storage companies offer immense benefits. So why are businesses increasingly relying on remote storage over in-house document storage? Let’s ex...

The digital era has brought considerable changes in the way businesses store records and paperwork. Today, many companies are going digital to store paperwork. However, going digital can still throw a huge curveball your way. Just imagine the steps a single document takes around the office. It reaches a mailbox before being sorted by the receptionist. Then is sent to the accounts payable department, rests there for a few days before it’s opened, read and scanned, and sent to a filing cabinet. Until a day comes when there’s no space left for you to store any more documents, and you begin to rev...

It’s been an exciting quarter for Compu-Stor with new customers, new staff, a new location, and updates to our core products. Read on to find out what’s new at Compu-Stor.  Compu-Stor wins new Government customer We are proud to announce that we have recently signed the NSW Department of Justice as a new customer. The Department went to tender for records management services and selected Compu-Stor as their preferred provider due to our: unique ability to service their physical storage requirements; and our proposal to strategically plan and assist with rolling out their digitisationjourn...

Australian businesses are legally required to keep financial records that: correctly record and explain its transactions and financial position and performance; and enable true and fair financial statements to be prepared and audited. The Australian Securities & Investments Commission (ASIC) defines [1] “financial records” as including invoices, receipts, cheques, working papers and other documents needed to explain the methods by which a company’s financial reports are prepared. ASIC requires companies to keep the above-mentioned financial records for seven years1, which can be easier sai...

Australian businesses of all sizes are gradually relinquishing paper documents and filing cabinets and embracing the many benefits of digital information management. It’s one thing to convert physical documents into digital form by having staff members scan documents and create digital versions of physical records to sit on a shared internal network or server within the business. But that’s just the start of transforming how you actually manage records in your business. Merely scanning physical documents doesn’t ease the pain points of poor records management – you still need a structured syst...

Making sure you find the right records management solutions provider for your company’s records is a decision not to be taken lightly. After all, you are entrusting this company with the care and upkeep of a range of valuable documents such as customer records, taxation files, business insurance papers, etc.; that if lost would spell disaster for your business. And, the cost of not complying with state, federal and industry specific regulation around privacy, storage and destruction could spell disaster. It stands to reason that you should have questions for the business you choose. ...

Understanding document management systems and its functions While cloud storage is a method of storing information, the function of a document management system (DMS) is to deliver efficient and time sensitive access to information, allowing for files of any type to be stored and easily retrieved. Just like a filing cabinet can’t answer phones, cloud storage can’t truly manage your documents. Document management system integration A Document Management System is built to seamlessly integrate data capture, document storage, editing, workflow, and retention in a single platform. Electronic appro...

2018 marks 40 years since British-American information scientist Frederick Wilfrid Lancaster famously envisioned a “paperless society” in 1978. While the notion of a “paperless office” has been bandied about in business circles for most of the last decade, in 2018 a 100 per cent paperless office simply remains unachievable for many Australian businesses in certain industries.  Relinquishing paper and embracing digital alternatives enables businesses to streamline processes, reduce their impact on the environment, and cut costs. Generally speaking, Australian businesses are becoming less r...

Department of Justice NSW appoints Compu-Stor as their preferred supplier for records management services At Compu-Stor, we pride ourselves on being at the forefront of evolving business trends and expanding our service offerings to meet changing customer needs as well as technological innovation. We provide tailored solutions to suit each industry and each customer’s requirements. “Compu-Stor is delighted to be awarded such a high profile and important Partnership with the Department. With over 30 years in business we pride ourselves on relationships that are in line with our vision. The Depa...

Providing information management services to the insolvency industry since 1987, Compu-Stor understand the amount of resources that can be taken up during the onboarding of new clients. It can be an all-consuming process that utilises valuable time and internal resources. So why not outsource to the experts? Compu-Stor has developed end-to-end information management solutions to support insolvency professionals in servicing their clients. Partner with Compu-Stor and we’ll help ease the burden of onboarding. How? From packaging and cataloguing to offsite records storage, digitization and destru...

New demands on how businesses are required to document, manage, and access records and sensitive business information is placing new pressure on the skills needed by professional records managers to deliver on their businesses information management needs. This includes ensuring the right level of compliance and confidentiality as well as ensuring information can be easily accessed by the right person when required. Long gone are the days of information management being a bullet point on a long job description, hidden beneath a range of administration duties that all take precedence over recor...

How internal processes and good records management can play a critical role in lifting the professional reputation of the insolvency industry. Any professional who appears to be making a living out of others’ distress will sooner or later have to confront the possibility of image issues. Simply put, it comes with the territory. It’s no coincidence that lawyers, journalists and used car salespeople are frequently cited as the most unpopular of all professions. Insolvency professionals collectively comprise an industry that exists because being unable to pay debts is a constant concern that hang...

Small businesses make a significant contribution to the Australian economy, accounting for slightly less than one-half of private sector industry employment. The construction, professional, scientific and technical services industry sub-sectors each account for around 16 per cent, and the rental, hiring and real estate services sub-sector contributed over 15 per cent [1] . However, most of these businesses would not think records management was important for their business. Starting a business can be a challenge; the day to day struggle of building a business with the right systems and process...

One of the main concerns with offsite document storage is the retrieval of records when they are needed in a time critical manner. Compu-Stor have the room to store your records and the systems to make sure that you can identify and locate your documents quickly and easily. All Compu-Stor customers have access to our easy to use, unique online records management system, CIMS. Our Complete Information Management System (CIMS) allows customers ultimate control of all their records from any device – PC, tablet or smartphone, without the need for additional resources,...

Access to accurate records for operational and strategic reasons is important for businesses, as professional, accountable and reliable records management can enhance your overall productivity, efficiency and security. A strategic approach to information management can prove a valuable tool for your business. Information management is a business-critical function. To stand out in today’s competitive business environment, businesses need to constantly be on the lookout efficiency and cost improvements. Information Management vs Document Storage Document storage is a general term for the holding...

The simple process of document imaging, or document scanning , combined with effective document storage and management can enormously lift office productivity by providing staff with access to business-critical information at their fingertips with the ability to locate important information in seconds. Document scanning to convert paper-based information to electronically stored and managed images has a wide range of benefits for all businesses, including increasing productivity by reducing the time looking for files or documents and minimising the costs associated with hard copy storage, dist...

The new digital ecosystem presents a wide range of complex security and privacy challenges. For a document and records management strategy to work, it needs to provide flexible, user-friendly ways to store and access records and data. A US report into The Challenges in Managing Records in the 21st Century[1] back in 2004 concluded that, “although computers were once thought to be ushering in the age of the “paperless office,” we are experiencing exponential growth and replication of records. Moreover, the management of records no longer falls strictly to a record management unit or an administ...

At Compu-Stor, technical innovation is our passion. We are continually driving change from within to develop new service offerings and products to better our customers’ needs, and this includes delivering a new, exciting and engaging website.   We have enjoyed taking our brand and transitioning it into a highly functional website that is easy to navigate, from browsing our many services to logging directly into CIMS and placing an order for your storage needs. We have over 100 blog articles covering a range of industry topics such as online cyber security, customer confidentiality as well...